Virtual AGM provides a platform for companies, associations, and organizations to organize meetings with directors, employees, and stakeholders through an online platform. Digital solutions have legal limitations but also provide great opportunities for better engagement of stakeholders and shareholders. The common solutions like Webinar or normal video conferencing solutions are usually not enough, especially looking at their auditing capabilities.
An idea from GoCon Comjagat Technology (CJ) with 12 years of experience in live streaming on this platform. Using the power of instinct for live streaming and video-on-demand content, GoCon is transforming its audience with advanced lead generation strategies.
What will we offer?
The key to our success is our end-to-end MG solution, helping you improve your own annual general meeting, from pre-event preparation to meeting and post-event reporting and analysis.
Before the meeting
You know, successful meetings just don't happen. They need a lot of preparation. We can help you with all the steps you need to make your meeting a success, choosing the right location and starting with the reservation.
We can help you design your AGM notification invitations, necessary newspaper announcements, your annual report, and all the brand and market values you need. We will not only print your annual report and parallels for all events, but we will also notify you of any invitation notices that will be sent by mail and courier, as well as in any official newsletter. We will also create PDF invitation notifications enabling individual and bulk search options.
On site, we will install all your audio, video and translation services and conduct a pre-meeting rehearsal to ensure everything is fully operational. We will contact shareholders to inform them when and where the meeting will take place and create an online registration system for you.
Our new platform allows attendees to log in before the meeting and vote for their decision-making period. Only authorized members can access the pre-voting platform. The pre-voting platform has a variety of benefits to use with greater accessibility and provides a seamless transition between the pre-voting period and the day of the meeting.
During the meeting
On the day of your AGM, we handle the registration of everyone who is present in person or remotely, including guests or late attendees. Internal participants will be able to use smart devices to communicate and vote. Online participants will be able to follow the process using our live webcast service and will also be able to vote live on the AGM resolution during the meeting using the AGM app. The service will allow attendees online to vote on previously filled out resolutions, as well as any new resolutions proposed during the meeting, giving them the same voting rights as those at home.
We will have a VIP registration desk to ensure your most important guests are processed quickly and efficiently. We will certify all shareholders and proxies and make sure they have everything they need to be able to participate in a vote. The registration process will be tracked and monitored directly using the tablets.
Additionally, our voting kiosks will be available to conduct board elections, allowing eligible participants to cast their votes in a highly secure environment.
After the meeting is over, we will conduct interactions with listeners and stakeholders, including question and answer sessions, both online and at home, using our mobile devices and audio systems. Our technology enables you to create instant custom survey results and real-time management reports.
After the conference
At the end of the meeting, we create audio and video recordings of the attendance, resolution and election reports, registration reports and procedures, and we provide an archive service to store all the meeting details.
Gokon's end-to-end solutions strive to host an AGM to manage everything related to your annual meeting, from choosing the venue to submitting the post-meeting reports.
If you can help our Bangladesh team broadcast your AGM, you will want to discuss it here.
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